Giving the Guests Access to an Office 365 Group

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Microsoft added another feature to the Office 365 Groups, called guest access. This new functionality will allow organizations to collaborate with business accomplices, vendors, contractors and different individuals outside of the organization. If you don’t see this feature available in your Office 365 gateway today, don’t stress because Microsoft frequently deploys features in stages over a period of time and this new feature is the same.

The Microsoft Office 365 Groups are a magnificent feature and I am certain in future they will have a considerably bigger impact in collaboration than they as of now do. If you are an Office 365 Administrator and you hear the word guest or guest access, you will undoubtedly get nervous. Fortunately, Microsoft is request that not asking you enable the Guest account. A guest in this context is essentially an email pseudonym for an external user who is added to an Office 365 Group. You can add users outside your organization to the Office 365 Groups as guests by adding corporate email addresses, or addresses from the free domains, for example, Gmail, Yahoo, or Outlook.

Here are the steps for adding a guest to an Office 365 Group.

  1. Sign in to your Office 365 entrance.
  2. Click the waffle (9 squares) at the upper left hand corner of your screen.
  3. Go to Outlook.
  4. Click the Office 365 Group where you need to give guest access to an external user.
  5. You will see the links for All, Owners, and Guests at the top. If you don’t see the Guests link, it implies the feature has not yet been added to your Office 365 subscription.
  6. Click the blue Add member’s link to add at least one guest to the group. The guest will be clearly identified as a Guest.
  7. Enter an email address for the guest and press Enter. Add additional guests if vital and after that click Save. You can add corporate email addresses, or Gmail, Yahoo, or Outlook addresses. If the guest user you add has a Microsoft Account (Outlook, Live, Hotmail, Office 365, and so forth.), the user will be prompted to sign in to the Microsoft account when he/she tries to access the resource.

What Can the Guest Do?

When you offer access to a guest by adding him/her to the Office 365 Group, the guest will receive an appreciated email and will have the capacity to collaborate with different members of the group by exchanging emails, accessing documents in SharePoint Online webpage, and receiving and responding to date-book invitations. The guests may leave the group if they would prefer not to be a piece of the group by clicking on the link in the footer of group emails and logbook invitations.

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